Career Opportunities

Encompass Academy is seeking an organized, dependable, and student-centered Administrative Coordinator/Registrar to join our team beginning in July 2027. This position is ideal for someone who enjoys working in a small school community, building positive relationships with students and families, and coordinating the daily administrative operations that keep a school running smoothly. Fluency in Spanish is strongly preferred.

​

Responsibilities

• Coordinate daily front office operations and provide administrative support to school leadership

• Manage student attendance, enrollment, withdrawals, records, and student information systems

• Maintain student transcripts, academic records, and other registrar documentation

• Assist with graduation preparation, including verifying student records, ordering diplomas, caps and gowns, and coordinating graduation-related logistics

• Support general office management, including collecting staff timesheets, ordering supplies, managing keys, and maintaining office equipment and copiers

• Communicate effectively with students, families, staff, and community partners

• Serve as a welcoming and accessible point of contact for families, including providing communication and assistance in Spanish when qualified

• Support student supervision, schoolwide expectations, and daily operations

• Assist with school events, scheduling, and organizational needs

• Maintain accurate and confidential student and staff records

• Foster a welcoming, organized, and positive school environment

Qualifications

• Strong organizational, communication, and problem-solving skills

• Fluency in Spanish strongly preferred

• Experience in school office administration, office management, registrar services, or a related field preferred

• Experience with Infinite Campus or similar student information systems preferred

• Proficiency with technology, including Google Workspace

• Ability to multitask, manage frequent interruptions, prioritize competing demands, and work independently in a fast-paced school office environment

• Self-starter who takes initiative, anticipates needs, and demonstrates strong attention to detail and accuracy in recordkeeping

• Strong interpersonal skills and the ability to build positive relationships with adolescents and families

• Commitment to equity, confidentiality, professionalism, and student success

Compensation & Benefits

• Salary: $42,000–$52,000 annually, depending on experience and qualifications

• Schedule: Full-time, Monday through Friday, on campus. Students attend in person Monday through Thursday and participate in digital learning on Fridays.

• Benefits: Full employer PERS contribution, medical, dental, and vision insurance

• Anticipated Start Date: July 2027

How to Apply

Interested applicants should submit a resume and cover letter to Kristen Boucher at kristen@encompassacademy.org and Adam Khan at adam@encompassacademy.org.